如何礼貌地用英文写邮件？
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摘要
不论是要和教授argue成绩，还是要找实习，与雇主发邮件，都需要学会礼貌地用英文发邮件，礼貌，规范的用词可以给你的邮件加分哦！
不论是要和教授argue成绩，还是要找实习，与雇主发邮件，都需要学会礼貌地用英文发邮件，礼貌，规范的用词可以给你的邮件加分哦！
常识：
1．要用教育网邮箱，避免被过滤掉。地址格式直接用wi@cqu.edu>避免其他格式某些系统不支持。
2．地址栏只有一个地址，不要同时发给几个人，尤其是不要让一个接收者知道。就是避免在接收者收到的邮件里面看到正文前面一串邮箱地址：（1）不安全，把某些人的邮箱传给了不认识的人。
（2）一个问题发给两个人，两个人如果都觉得对方会回答，你的问题就没人回答了。
3．写完，发之前要通读几遍，找错误，最好找别人读一下，看会不会被误解。尤其是要核对后面“句型和句子的注意事项”中的问题，确保在邮件中你显得比较专业，比较认真。尤其是在找人帮忙或问问题的时候。
4．如果问问题或索要资料，要交代清楚背景，避免收件人不知所问。
一：email开头称呼
Dear Professor Sneedlewood 即：Dear Professor +last name, 千万不要用first name称呼。千万不要写错名字,头衔（会很让人反感），有的人有荣誉学位就不喜欢用一般头衔。
二：介绍自己
联系关系比较淡，或陌生人时要在开头简单介绍下自己的主要信息，姓名，职业，等。
不要把某个词全部大写，这样常会被认为是在吼叫或骂人。如果要强调某些词语或句子用底线,斜字,粗体就可以了， 如：MUST change to OS immediately. 外国人就觉得不礼貌。
不要用简写和笑脸等符号 J，不要用长词和不常用的词语。简单的单词便于理解。
三：标题
要写一个 meaningful 标题。不要太宽泛，不要含糊不清，,不要太长，一般不要超过35个字母，只需要将位于句首的单词和专有名词的首字母大写。
比较下面几个：
“Product A information “ is good than “product information”.
“News about the meeting” vs “Tomorrow’s meeting canceled”.
professional trainees from sister company should abide by rule of local company（太长）
四：段落
段落开头写重要的和要强调的事情。
（1）.Because he was unable to attend the meeting personally, he forwarded his congratulations on cassette tape.
（2）.He forwarded his congratulations on cassette tape because he was unable to attend the meeting personally. 两者强调的事情就有分别了.
句型和句子的注意事项。
1.用主动句型而不是被动。
“We will process your order today” is more personal than “your order will be processed today”.
2.就人称来说，收信人的利益比较重要,名义上都要这样想，给人尊重的语气就一般不会错了。
You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一样)
I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you’ll agree to serve. (这就友善多了)
3.亲切，口语化是比较受欢迎! 用宾词和主动的词，让人家受落。
例如: （1）. This information will be sincerely appreciated.”
（2）. We sincerely appreciate your information. 明显地,我们会喜欢第2句.
4.要求人做事要有客气Ask politely.
“Could you please email me the page numbers for the next reading? Thanks!” sits better than “I need the assignment. Please send it." It's a Golden Rule kind of thing, right?
尽量减少词数，如：on a regular basis =regularly.
5.不可主客不分或模糊。
Deciding to rescind the earlier estimate, our report was updated to include $40,000 for new equipment.”
应改为：Deciding to rescind our earlier estimate, we have updated our report to include $40,000 for new equipment. (We决定呀, 不是report.)
6.结构对称,令人容易理解. The owner questioned the occupant’s lease intentions and the fact that the contract had been altered with ink markings.
应改为: The owner questioned the occupant’s lease intentions and ink alterations of the contract.
7.单数复数问题:
例如: An authorized person must show that they have security clearance.
8.动词主词要呼应. 想想这两个分别:
1）.This is one of the public-relations functions that is underbudgeted.
2）. This is one of the public-relations functions, which are underbudgeted.
9.时态和语气不要转变太多。
10.标点要准确.
例如: He did not make repairs, however, he continued to monitor the equipment.
改为: He did not make repairs; however, he continued to monitor the equipment.
11.选词正确。affect和effect, operative和operational等等要弄清楚才用。
12.拼字正确。有电脑拼字检查功能后就更加不能偷懒。
13.修饰词的位置要小心。
例如: He could only reimburse the cost after July 15.
应为: He could reimburse the cost only after July 15.
五：结尾注意分清Best regards, Sincerely, Best wishes...
Cheers
很随意，一般用于朋友间和友好的同事间。
Take care
也一般用于朋友之间
Thanks or Thank You
'Thanks' 比较随意， 'Thank You' 就稍微正式，而且用于陌生人比较多。
Yours or Yours Truly or Truly
比较礼貌
Best or Best Wishes
朋友间和陌生人间通用
Sincerely or Sincerely Yours or Yours Sincerely
如果你不确定双方关系，可以用这个比较保险
Regards or Best Regards
很正式
Cordially
如果双方有需要商量的时候推荐使用。
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